1. An overview of data protection
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
2. General information and mandatory information
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Contact for queries concerning data protection
External data protection officer
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Opposition to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
3. Data collection on our website
Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources.
The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.
Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
4. Analytics and advertising
Matomo (formerly Piwik)
This website uses the open source web analytics service Matomo. Matomo uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. For this purpose, the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymized before it is stored.
Cookies are stored for up to 60 days (session cookies: 30 minutes).
The storage of Matomo cookies is based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
The information generated by the cookies about your use of this website will not be disclosed to third parties. You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website.
If you do not agree with the storage and use of your data, you can disable this feature here. In this case, an opt-out cookie will be stored in your browser to prevent Matomo from storing your usage data. If you delete your cookies, this will mean that the opt-out cookie will also be deleted. You will then need to reactivate it when you return to our site if you wish your activity not to be tracked.
5. Plugins and tools
This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.de/intl/de/policies/privacy/.
We collect and process personal data as part of our business relationship, i.e. data of customers, suppliers and other service providers, directly from the data subject and with their cooperation.
In exceptional cases we may obtain personal data of our customers, suppliers and other service providers from a third party (so-called “third-party data collection”). In such a case, you as the data subject will be informed immediately in accordance with the legal obligation under Article 14 of the GDPR. This involves the categories of your personal data that we obtained from the third party and information on the source where the data comes from and, where applicable, whether it comes from publicly available sources.
Collecting and processing data of our business partners is carried out for the performance of our contracts or in order to take steps prior to entering into a contract (Art. 6(1)(b) of the GDPR). The purposes of data processing mainly depend on the products and/or services ordered. Beyond that, collecting and processing data is carried out as part of all auxiliary transactions that enable us to perform the services or that are even a prerequisite for performing them (e.g. labour-law, tax-law, social-security-law, security-related transactions), including the taking of steps at the request of the data subject prior to entering into a contract.
Data of employees of interested parties, our customers and external service providers whose personal data we collect as part of the above purposes as contact persons, are processed by us only to the extent necessary for the purposes of our legitimate interests (Art. 6(1)(f) of the GDPR); this involves in particular: the first name, last name, form of address and, where appropriate, function of the contact person.
Based on Art. 6(1)(f) of the GPDR, we process personal data for the purposes of our or third parties’ legitimate interests beyond the actual performance of the contract and/or taking of steps prior to entering into a contract. Such legitimate interests include for example:
- measures for building and system security (e.g. access controls)
- measures to ensure domiciliary rights
- measures for business management and further development of services and products
- data collection and processing to comply with a legal obligation that we are subject to (Art. 6(1)(c) of the GDPR)
- establishment of legal claims and defence in legal disputes
- safeguarding of IT security and of the IT operation of our data processing systems
- prevention and investigation of crimes
In addition, as a production company and employer, we are subject to various legal obligations, i.e. statutory requirements (e.g. arising from technical standards, under social security laws, occupational safety and health laws, and tax laws).
Beyond that, data collection and processing is carried out only with the explicit consent (Art. 6(1)(a) of the GDPR) of the data subject for specifically defined purposes. The lawfulness of this processing is then based on such consent. Any consent given may be withdrawn at any time. This also applies to withdrawing declarations of consent given to us before the GDPR became applicable, i.e. before 25 May 2018. Withdrawal of consent is only effective for the future and does not affect the lawfulness of data processing until the withdrawal was declared.
Those functions within the company that need your data for fulfilling our contractual and legal obligations are given access to them. Service providers and vicarious agents used by us and such organisations that process your personal data in accordance with our instructions (so-called “processors”) may also receive data for those purposes. These are companies in the categories of credit services, IT services, logistics, printing services, telecommunication, debt collection, consultancy, distribution and marketing, taxes, social security and employment services. Public authorities may also be recipients if legal or regulatory obligations to that effect exist. Other recipients of data may be those organisations or bodies that you have given us your consent to share data with or that we are authorised to transfer personal data to following the balancing of interests.
We will delete personal data if it is no longer necessary in relation to the purposes for which it was collected or otherwise processed. Thus, the purpose of data processing determines the permitted period of storage of processed data. In addition, we are subject to the statutory retention periods under the German Commercial Code (HGB) and will delete your data at the end of these periods.
If you decide to apply for a job with our company, we will store and process your data exclusively for the purpose of filling vacancies within our company on the basis of Art. 88(1) of the GDPR in conjunction with section 26(1) of the German Federal Data Protection Act (BDSG). The following data is collected:
- master data (first name, last name, additions to names, date of birth)
- address information
- contact information (telephone numbers, fax number, email address)
- where applicable, work permit, residence permit
- application documents (letter of application, CV, certificates, references, etc.)
As a matter of principle, your data will be shared internally only with the in-house functions and specialist departments of VEROTEX AG competent for the recruitment process. They will not be shared with any third parties.
If employment results from your application, we will transfer your application documents to your personnel file. If no employment relationship comes into existence, your application data will be deleted no later than 6 months after the recruitment process is completed. If, due to your profile, your application might be interesting for future job vacancies, we will store your application data only if you have given us your explicit consent to do so. In this case, your application data will be deleted after a period of 12 months.